Meeting date: (mm/dd/yyyy) 01/11/2012
Meeting time: (h:mm AM/PM) 7:00 PM
Meeting location: St. Stephens Lutheran Church
Records director: Heather L Hoffman
Meeting attendees: Ruth Moeller, Salley Gaely, Cathy Chamberlain, Heather Hoffman, Diane Ninke, William Ewald, Lillian Keller, Karen Shanahan, Derek Dierks, Phillip Keller
January 11,2012 Wed. 7:00 pm, St. StephensAgenda of meeting:
Opening Comments
Treasurers Report
Minutes of last meeting
Financial Director position
Must be submitted by end of March
New processes as requested
Detailed plan for Chapter for Operating Funds
And Care Abounds Funds
Due Feb. 29th to Thrivent (or earlier)
Activities for 2012
Lucas County Fair
Creating Super Chapter Areas
Chapter Leader Gathering, Feb 11, Wauseon, OH--(a must attend
Event! Much new information)
2 requests for funding
Meeting Attendees:
Ruth Moeller, Sally Gaely, Cathy Chamberlain, Heather Hoffman, Diane Ninke, William Ewald, Lillian Keller, Karen Shanahan, Derek Dierks, Phillip Keller
Meeting called to order at 7:06 pm
Opening prayer
Karen discussed Thrivent conference call
*changes in fundraising process
*changes in funds allocations
$1976 in operating funds and $4496 in CAIC money Jan. 1st
Money will be distributed in reference to plan submitted.
*Written plan due Feb. 29
(Written plan to include the amount of funds we need for operating
funds and CAIC funds for 2012. Once submitted, Thrivent will
advise how much we will receive. They will deposit the balance
of funds in April based on this determination.0
Chapter leader gathering Feb 11th 9am - noon in Wauseon, Emaeus
Finalized care abounds and operating funds will be announced in
March.
Discussion was held as to how costs would be determined.
Treasurers Report: none
Karen nominated Kathy Chamberlain to co-chair with Joy Dougherty for financial director.
New processes:
New guidelines: match dollar for dollar? (leverage?)
Funds raised by the church are not forwarded to Thrivent as in the
past, but are to be retained and the chapter will forward the matching
funds.
Cathy explained the difference between hands-on and fundraising
activities. Also suggested to wait until after the Feb. meeting.
Money was paced over the year last year.
Karen: suggested not leveraging, changing maximum amount
Question was raised about approving projects without financial director. It was said that last years financial director is still working until April 1st.
Ruth: ALS
*one to one
*role of advocates?
*request for minutes
Next meeting Feb. 18th advocates brunch
June board meeting
August ? Booth at Lucas county fair
*membership activity for all members of Thrivent, we are planning
To have a booth, fair in July and more information will follow
September board meeting
November board meeting
December appreciation dinner
CAIC $$?
Bill Ewald volunteered to be community services director
Karen appointed
Cell (between 9am and 1pm or between 7pm and 8pm
(419) 346-6104
Wjekae@gmail.com
6926 Wycliff
Whitehouse 43571
*Requests for funding are to be directed to Bill Ewald. If submitted
to any other board member, they will forwarded to Bill who will then
submit to the full board and he will notify the requestor on the
decision.
*once a request is received it will be emailed to the board who will
Respond within 7 days of receipt.
Guidelines for Funds:
Maximum amount per request to be matched $1000
The amount raised will be matched 1-1 based on raised amount
Requests will be reviewed in order of being received
All requests to Bill Ewald (email is preferable)
Ceiling set at $1000
Motion made
Diane 1st
Bill 2nd
Motion passed
Leverage? (put in a plan for next year)
1-1
Bill 1st
Diane 2nd
Motion passed
Request for funding
Ruth
Souper Bowl for Caring
Raise money for food pantry (LSS food pantry)
$1000
Motion
Bill 1st
Diane 2nd
Motion passed
Zion Lutheran
Feb 14th
Medical Mission-love event
Support individuals traveling on medical mission trip
$2000
Questions about request and $1000 limit, tabled until answered.
Creating Super Chapter Areas
*break into smaller groups to increase participation
*? LSS annual meeting
Motion to buy table of 8 for $200
Bill 1st
Diane2nd
Motion passed
*community event at Trinity March 24th
(Kids against Hunger they will be packing 56,000 meals and
all Thrivent Chapters are encouraged to have their youth
participate in the event. More information to follow.)
$25 for hosting church (put into plan for next year)
? Provisions made for independent audit of books when books are transferred from person to person?
*Karen will check on that
Review of previous year due February 29th?
$100 per church for operating funds to be distributed at the Advocates
Brunch at the Burger Bar 419, Heatherdowns and Key, on February
18th 9:30-11:00
Diane 1st
Bill 2nd
Motion passed
What are Thrivents goals?
Funds needs to noted Thrivent
Karen closed meeting with prayer at 8:52
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